The content of this website is for information purposes only and does not constitute legal advice.
As a law firm, Hodel & Partner necessarily processes personal data. We strictly adhere to the attorney-client privilege and the Swiss Data Protection Act when processing.
Processing of personal data
Personal data that we process about you include:
- Your name and contact information (for example, name, address, phone number or email address), information about the company you work for, your position or title, and/or your relationship to an individual, and other basic information);
- Identification and background information that you provide to us or that is collected from you as part of our onboarding process;
- Financial information, such as payment information;
- Information that is disclosed to us by or on behalf of our clients or that we generate as part of our services to clients;
- Information provided to us for the purpose of attending meetings, seminars or events;
- Information related to documents and communications that we send to you electronically, such as your use of promotional e-mails;
- any other information related to you that you provide to us.
We collect and record this information when you interact with us, for example, when you communicate with our employees or when you attend a meeting. We also collect or create personal information as part of our provision of legal services and when we obtain personal information from other sources, for example, by consulting publicly available sources to update your information.
We process your personal data:
- To communicate with you;
- to perform money laundering, conflict and reputational checks;
- to provide and improve our services to you and our clients, including personal data from third parties that is disclosed to us or that we collect on behalf of our clients, such as the processing of identification and background information as part of our onboarding process, financial-related data, and data as part of our administrative and marketing operations/work;
- to manage the business relationship with you and our clients;
- to maintain, provide and improve our websites, including monitoring and evaluating their use;
- to comply with our legal, regulatory and risk management obligations, including the assertion, enforcement and defense of legal claims.
We process personal data for these purposes on the following basis: when it is necessary for us to perform a contract, such as contacting an individual, to provide legal or other services, to assert, enforce or defend legal claims or (in) legal proceedings; to comply with legal and regulatory obligations, to protect legitimate interests including those mentioned and listed above; and/or based on consent.
We use technical and organizational security measures to adequately protect personal data against unauthorized access, manipulation, loss and deletion, and we review these measures regularly.
Disclosure and retention of personal data
For the purposes set forth in this statement and as deemed necessary, we may disclose personal information to courts, law enforcement agencies, regulatory and governmental authorities, and law enforcement and enforcement agencies. We may also be required to disclose your personal information to comply with legal and regulatory requirements.
We may transfer your personal data to recipients abroad, including countries that do not ensure an equivalent level of data protection as Swiss law. Normally, we will make such a transfer if it is necessary for the performance of a contract with the data subject(s), for a contract with a data subject or for the performance of a contract concluded in the data subject's interest, as well as for the assertion, enforcement or defense of legal claims.
We store your personal data as long as it is necessary for the purpose for which it was collected and as long as we have a legitimate interest in retaining personal data, for example, for the implementation or defense of legal claims or for archiving purposes and IT security. We also store your personal data if and as long as this is required in accordance with a legal retention obligation.
You are entitled to request detailed information about what personal data we have about you and how we process it, as well as a copy of your personal data. You can also have your data corrected or deleted, restrict our processing activities concerning this information and object to the processing of your personal data. You may also choose to withdraw your consent. Please note that even if you choose to withdraw your consent, we may continue to process your personal data to the extent required or permitted by law. You may also file a complaint with a local supervisory authority, in Switzerland with the Federal Data Protection and Information Commissioner.
Website and communication
When you access and use one of our websites, we automatically collect and store relevant log data and device-specific information for a limited period of time. This information includes, but is not limited to, specific information about how you use our website, IP address, access dates and times, hardware and software information, as well as device-specific and other similar information. We process this information based on and as necessary for us to operate, maintain and improve our websites.
Our websites use Google Analytics, a service provided by Google LLC, USA, which monitors and records the way our websites are used. Google Analytics does this by placing small text files called cookies on your computer or other devices. Cookies record information about the number of visitors to these websites, visits to individual pages, and the duration for which these websites are visited. This information is available in aggregate form and is not identifiable with regard to the individual. This integration of Google Analytics is basically done via anonymized IP addresses by shortening them within the EU/EEA. Google is subject to the CH-US and the EU-US Privacy Shield.
We may share your personal information with trusted third parties, including:
- Providers to whom we have outsourced certain support services such as translation work or document reviews;
- IT service provider;
- Third parties engaged as part of services we provide to our clients with their prior consent, such as other law firms or technology service providers for data room services;
Communication via e-mail is considered less reliable, secure and confidential than the transmission of information by letter post or fax. If we are contacted by e-mail, in the absence of any express indication to the contrary, we shall regard this as consent to respond by e-mail and to continue to communicate by electronic means. Hodel & Partner cannot guarantee the confidentiality of electronic communication channels and assumes no liability for the security of electronically transmitted data.
Although we process our e-mails regularly, we do not guarantee that they will be processed in a timely manner. In addition, the reception of e-mails may be disrupted for technical or operational reasons. Therefore, we ask you to send time-critical or important messages to us by mail, courier or fax. Sending e-mails to us does not have the effect of meeting deadlines. Please note that sending an e-mail does not establish a client-attorney relationship between the sender and our legal representatives.